Guidelines for Group Shared Policy for Suppliers

Ajinomoto Group
Established on : November 11, 2013
Revised on : July 1, 2018

1. Compliance with Statutory and Regulatory Requirements as well as Accepted Social Norms; the Establishment of Appropriate Structures and Systems

Suppliers are requested to comply with the statutory and regulatory requirements as well as the accepted social norms of those countries and regions in which they operate, and to put in place a compliance structure that is capable of addressing such issues as the prevention of inappropriate behavior by the company or its employees as well as a response mechanism that can quickly handle problems as they occur.

1-1. Prohibiting Corruption, Bribery, and Related Illegal Acts

Bribery, illegal political donations, and related behavior shall be strictly prohibited to ensure that relations with politicians and governments are maintained on a sound and acceptable basis.

1-2. Preventing the Abuse of a Dominant Bargaining Position

Behavior through the abuse of a dominant bargaining position that is detrimental to business partners is prohibited.

1-3. Prohibiting the Granting and/or Receipt of an Inappropriate Benefit

The granting and/or receipt of an inappropriate benefit in connection with relationships with stakeholders are prohibited.

1-4. Preventing Behavior that Restricts Competition

Behavior that impedes equitable, transparent, and unfettered competition is prohibited.

1-5. Respecting Intellectual Property

Infringements of other companiesʼ intellectual property are prohibited.

1-6. Engaging in Appropriate Export and Import Management

Steps shall be taken to ensure strict compliance with related statutory and regulatory requirements, establish an appropriate export and import management structure and systems, and engage in proper export and import procedures.

1-7. Information Disclosure

Every effort shall be made to actively disclose information to all stakeholders irrespective of the existence or otherwise of statutory and regulatory requirements.

1-8. Eliminate Any and All Relations with Antisocial Forces

Any and all relations with antisocial forces and organizations that pose a threat to the order and safety of civil society shall be strictly prohibited.

1-9. Prevention and early detection of misconduct

Activities for preventing misconduct shall be carried out, and a system for the early detection and handling of misconduct shall be established.

2. Respect for Human Rights with Due Consideration Given to Occupational Health and Safety

Suppliers are requested to respect the human rights of all employees based on a genuine understanding of the international community, to treat employees with dignity, and to provide a safe and comfortable work environment.

2-1. Prohibiting Forced Labor

All forms of forced labor and the imposition of activities against an individualʼs will are strictly prohibited.

2-2. Prohibiting Child Labor

It is vitally important to understand the destructive nature of child labor and to strictly prohibit the employment of children below the legal age.

2-3. Prohibiting Discrimination

Steps shall be taken to respect the statutory and regulatory requirements as well as cultures of each country and region. Discrimination in connection with employment opportunities, recruitment, promotion, and compensation with respect to any and all persons on the basis of race, ethnicity, nationality, religion, principles, origin, gender, age, and disability is prohibited.

2-4. Prohibiting Inhumane Treatment and Harassment

Every effort must be made to respect the human rights of employees and to eliminate sexual as well as power harassment, including all forms of mistreatment, punishment, psychological coercion, and verbal abuse from the workplace.

2-5. Appropriate Salaries and Wages

Steps shall be taken to pay appropriate wages and salaries to employees in accordance with all related laws and regulations, including the minimum wage, overtime, and statutory benefits.

2-6. Appropriate Management of Working Hours

Steps shall be taken to ensure that employeesʼ working hours do not exceed those limits prescribed under relevant laws and regulations, and that non-working days and holidays are managed in an appropriate manner.

2-7. Employeesʼ Right to Organize

The right of employees to organize as a method for facilitating discussions between management and labor with respect to such issues as working conditions and wage levels shall be respected.

3. Occupational Health and Safety with Respect to Labor

Suppliers are requested to take all necessary steps to prevent accidents and disasters by maintaining and enhancing the occupational health and safety of employees and all parties engaged in a working capacity.

3-1. Ensure Safety in the Workplace

Steps shall be taken to assess all risks associated with workplace safety and to ensure safety by adopting all appropriate design, technology, and management measures.

3-2. Management of Facilities and the Workplace Environment

Efforts shall be made to create a working environment that enables each employee to work in a safe and healthy manner.

3-3. Keep the Workplace Clean and Sanitary

Steps shall be taken to properly clean toilets and rest areas inside the company, determine whether employees come into contact with harmful organisms, chemical substances, excessive noise or odors in the workplace, and, accordingly, implement whatever countermeasures are appropriate.

3-4. Provide Regular Healthcare Management to Workers

The health of employees shall be examined and proper healthcare management shall be carried out.

3-5. Prevent Workplace Accidents and Illness and Appropriate Responses

Steps shall be taken to ascertain the status of industrial accidents and diseases and in turn to implement all appropriate countermeasures.

3-6. Thorough Preparation for Times of Emergency

Countermeasures for protecting peopleʼs safety and responding to emergencies based on such scenarios as disasters and accidents shall be put in place and made fully known in the workplace.

3-7. Education and Training

Suppliers shall provide education and training on occupational safety.

4. Ensuring Product and Service Quality and Safety as well as Stable Supply

Suppliers are requested to take all necessary steps to ensure that their products and services meet all the safety standards prescribed under the laws and regulations of each country; at the same time, business partners are requested to adhere strictly to a policy of quality assurance. Moreover, business partners are requested to put in place appropriate business continuity plans to ensure the prompt resumption of mainstay activities in the event of unforeseen circumstances, thereby ensuring stable supply.

4-1. Quality Management Initiatives

Steps shall be taken to establish and operate quality management systems.

4-2. Providing Precise Information on Products and Services

Make every effort to provide precise information regarding products and services to customers.

4-3. Ensuring Product Safety

At the time of product design, products and raw materials satisfy the safety standards prescribed under the laws and regulations of each country as well as the required standards of business companies.

4-4. Stable Supply of Products

Business Continuity Plans (BCPs) are in place to promptly restore core operations even in unforeseen circumstances, as a part of efforts to ensure the stable supply of products.

5. Taking into Consideration the Global Environment

Suppliers are requested to minimize any detrimental impact on nature when manufacturing products by fully taking into consideration the environment. At the same time, business partners are requested to ensure the health and safety of all individuals. Recognizing the importance of environmental conservation, business partners are requested to take all due care throughout their production processes, from the use of natural resources to the disposal of waste, and to contribute to biodiversity conservation while minimizing emissions including greenhouse gases.

5-1. Environmental Management Systems

Steps shall be taken to establish and operate environmental management systems, reduce any negative impact of business activities on the environment, and pursue continuous improvements in this regard.

5-2. Management of Chemical Substances Contained in Products

Steps shall be taken to appropriately manage those chemical substances identified under laws and regulations for the production process.

5-3. Reduce the Use of Chemical Substances

Efforts shall be undertaken to reduce the usage of chemical substances that are potentially harmful to human health and the ecosystem, including substituting other chemicals for such substances.

5-4. Minimizing the Impact of Operations on the Environment

Steps shall be taken to establish voluntary environmental standards and make improvements when necessary while ensuring compliance with laws and regulations concerning sewer water, atmospheric emissions, waste matter, noise, vibrations, and lighting in each country where operations are conducted.

5-5. Efficiently Use and Recycle Resources, Energy and Water

With an emphasis on efficiently using and recycling resources (raw materials), energy and water, steps shall be taken to set voluntary targets for conserving resources, energy and water, as well as reducing waste matter and greenhouse gas emissions, and to lower the negative impact on the environment and ecosystems across the entire supply chain on the view point of sustainability.

5-6. Minimizing the Impact of Business Development on Communities and the Environment

Steps shall be taken to determine and minimize the impact of setting up factories and farms on local communities, the natural environment and ecosystems.

5-7. Taking into Consideration Biodiversity and Ecosystems from the Raw Material Procurement Stage

Steps shall be undertaken to confirm traceability and determine the status of biodiversity and ecosystem conservation in producing regions from which raw materials are procured, and to implement any necessary improvements.

5-8. Contributing to the Environment through Business Activities

Provide products and services that contribute to the global environment by taking the environment into consideration at the earliest possible stage of the product lifecycle, including research and development from the perspective of society.

5-9. Disclosing the Status of Environmental Conservation Activities

Actively respond to calls for the disclosure of information regarding the environment.

6. Information Security

Suppliers are requested to implement all necessary measures to protect computer systems and networks,put in place appropriate controls to prevent damage to themselves and other companies, and to properly manage and protect information pertaining to customers, third parties, and employees as well as all confidential information in their possession.

6-1. Providing Protection against Computer Network Threats

Steps shall be taken to put in place measures aimed at protecting computer networks against threats; management shall be undertaken to ensure that there is no damage to the company and other parties.

6-2. Proper Management of Personal Information

Every effort shall be made to properly protect the personal information of customers, third parties, and employees.

6-3. Preventing the Leakage of Customer and Third-Party Confidential Information

Every effort shall be made to properly manage and protect confidential information received from customers and third parties.

7. Contributing to Society and Coexistence with the Local Community

Business partners are urged to voluntarily engage in activities that contribute to the growth and development of the international and local communities.